2019-2020 Elmhurst Catalog 
  
    Dec 10, 2019  
2019-2020 Elmhurst Catalog

Admission, Financial Aid and Fees



Students may apply for admission to Elmhurst College to begin study in either the Fall Term or the Spring Term. Admission decisions are based on review of a student’s academic record and supporting credentials, with emphasis given to the most recent or current educational experiences. All applicants are evaluated without regard to race, color, creed, national or ethnic origin, marital status, age, gender, sexual orientation or disability. Personal interviews with an admission counselor are strongly encouraged and easily arranged.

Elmhurst is a member of the Illinois and National Associations for College Admission Counseling and subscribes in its admission and financial aid programs to standards of practice and ethics endorsed by these organizations.

To schedule a campus visit, please contact:

Office of Admission
Elmhurst College
190 Prospect Avenue
Elmhurst, Illinois 60126-3296
(630) 617-3400 or (800) 697-1871
admit@elmhurst.edu

Applications may be submitted electronically by visiting the College’s website at www.elmhurst.edu/apply 

First-Year Admission

Qualified applicants should show evidence of their ability to successfully complete college-level work, based on secondary-school performance. Preference is given to students who have completed 16 academic units, including a minimum of three units of English; two units each of mathematics, laboratory science and social studies; and seven additional units in these or other college-preparatory subjects. Study of a foreign language is strongly recommended but not required for admission. First-year applicants should:

  • Submit a completed application for admission;
  • Request that an official secondary-school transcript be forwarded to the Office of Admission (a final transcript following the completion of all studies is required prior to beginning enrollment); and
  • Submit official results from either the ACT or the SAT to the Office of Admission. Scores included on official secondary-school transcripts are acceptable. (International students should refer to additional requirements on the following page).

Admission Without a Secondary-School Diploma: Students who have not completed diploma requirements may submit the results of the General Education Development (GED) test in place of the secondary-school transcript.

Senior Option Program: Elmhurst College offers high-achieving secondary-school seniors the opportunity to enroll in one full course each term of their final year. Courses selected may fulfill remaining secondary-school graduation requirements or be applied toward a bachelor’s degree at Elmhurst or elsewhere. Students interested in this program should contact the Office of Admission for further information about application requirements and procedures. At the discretion of the College, secondary-school juniors may also be approved to take coursework as part of the Senior Option Program. Tuition for approved students is waived up to a limit of two credits (eight semester hours).

First-Year Seminar

All first-year students are required to enroll in a First-Year Seminar (FYS 100) course for the Fall Term. The course is designed to facilitate the first-year student’s transition from high school to college. Built on the dual foundational components of a comprehensive understanding of the liberal arts and a specific academic topic, each section will have certain common themes, activities and assignments. In addition, each of the FYS 100 courses examines a unique and specific academic topic, and is taught by a faculty member partnered with a professional staff member. The faculty member serves as the academic advisor for the entire first year.

The First-Year Seminar has two main learning objectives. First, it prepares students for the academic routine, structure and expectations of Elmhurst College through the examination of what it means to undertake a liberal arts education coupled with an in-depth study of a specific academic topic.

Secondly, it introduces students to the student experience at Elmhurst and the many curricular and co-curricular opportunities the College has to offer. In this way, students will be able to maximize their involvement in the institution and the wider community that encompasses it.

Transfer Admission

Qualified applicants must provide evidence of good standing at the last college or university they attended. Transfer applicants should:

  • Submit a completed application for admission;
  • Request that official transcripts from each college or university attended be forwarded to the Office of Admission;
  • Request that an official secondary-school transcript be forwarded to the Office of Admission; and
  • Submit results from either the ACT or the SAT if they have earned fewer than 12 semester hours of credit and have been out of secondary school for less than three years. Scores included on official secondary-school transcripts are acceptable.

Generally, transfer students begin at Elmhurst College without a loss of credit and can fulfill all academic requirements for their degrees within the usual time span. A credit evaluation of prior academic work is provided at the time of admission.

Please refer to the Regulations and Services section in this catalog for specific information about transfer credit policies, alternate sources of credit and academic residency requirements.

Special Requirements in Selected Majors

Students interested in majors in communication sciences and disorders, education, music or nursing should refer to the specific department listing for additional admission requirements.

International Students

International students should follow regular admission procedures for new first-year or transfer students. In addition, international first-year applicants should submit both secondary-school academic records, including all grade reports (transcripts), and leaving/national examination certificates. These records must be in both the original language and certified English translation. The original language records must be official school records, sent directly to Elmhurst College by the school, and must bear the official stamp or seal of the school. Certified copies, sent by the school and bearing the stamp or seal of the school, are acceptable.

International transfer applicants should submit transcripts from all colleges or universities attended or currently attending. These records must be in both the original language and certified English translation. The records must be official school reports, sent directly to Elmhurst College by the school, and must bear the official stamp or seal of the school. Certified copies, sent by the school and bearing the stamp or seal of the school, are acceptable. A syllabus for each course taken may also be required for transfer credit to be awarded.

International students must also provide official course-by-course evaluations of their transcript(s). Official evaluations can be obtained through World Education Services at www.wes.org or Educational Credential Evaluators at www.ece.org.

Proficiency in English must also be demonstrated by scoring a minimum 79 (Internet-based) on the Test of English as a Foreign Language (TOEFL) or a 6.5 on the International English Language Testing System (IELTS). Additional options for English proficiency are available online at www.elmhurst.edu/admission/internal-students. Students not able to meet these required TOEFL scores should upgrade their English language proficiency at an ELS language center, where they must complete the certificate for ELS level 112. Upon admission to the College, a student must show financial access to cover the entire cost of the first year of study before a Form I-20 will be issued. While international students may qualify for scholarships based on academic merit, need-based financial aid is not available.

Readmission

Students who are granted a leave of absence from the College are not required to apply for readmission if they return within 12 months. Please refer to the Regulations and Services in this catalog for detailed information. A degree-seeking student who has attended other colleges since the last Elmhurst enrollment must submit official transcripts from those colleges.

A student who has been dismissed from Elmhurst for the first time is not eligible to apply for readmission for one calendar year. A decision to offer readmission will depend on the quality of both academic and non-educational experiences since the time of dismissal. An admission interview is required. A student may not be readmitted to the College after a second dismissal, including a dismissal that was successfully appealed.

Non-Degree Study

Students who are interested in registering for one or more courses without seeking admission to a bachelor’s degree program are not required to apply for admission. Non-degree students are asked to complete on-campus registration at the Office of Registration and Records or to complete and submit the registration form by mail or fax.

Confirmation of Enrollment

All admitted students will receive complete information about tuition and housing deposits, student orientation, and medical history and immunization requirements. This material is included with the letter of admission or in subsequent mailings, but questions regarding any of the items can be directed to the Office of Admission.

The admission file for each enrolling student will become subject to provisions of the Family Rights and Privacy Act of 1972 (Buckley Amendment).

Sixty-Plus Program

Persons 60 years old or older may register for undergraduate courses on a non-degree basis for a reduced fee of $100 per course. Registration is permitted on a space-available basis, only during the first week of class. Students should register in person at the Office of Registration and Records. A maximum of one course per term may be taken by a person in this program. Courses taken under the Sixty-Plus Program will not count toward a degree and are offered on an audit/non-credit basis.

Financial Aid

The College administers a wide variety of institutional, state and federal financial aid programs, including scholarships, grants, loans and student employment opportunities. Elmhurst offers a number of scholarships to students who have demonstrated outstanding academic achievement or have exhibited skill in a specialized area. Most financial aid, however, is awarded to students who demonstrate financial need. Simply stated, financial need is the difference between the cost of attending Elmhurst College and what students and their families can be expected to contribute toward the student’s educational expenses.

To be eligible to receive need-based financial aid, a student must meet the following criteria:

  • Be a United States citizen or permanent resident, or eligible for non-citizen as determined by the Department of education;
  • Be enrolled on at least a half-time basis (six semester hours) for most forms of aid, but full time for Elmhurst College funds;
  • Be making reasonable progress in his or her academic program; and
  • Be classified as a degree-seeking or certificate student in a program leading to a degree or certificate.

To apply for financial aid, students should:

  • Complete the Free Application for Federal Student Aid (FAFSA). This form is used to make a determination about how much your family may be expected to contribute to your educational expenses. The FAFSA is used to apply for assistance through federal grant programs and the Illinois Monetary Award Program, as well as federal student loans. The FAFSA should be filed as soon as possible after October 1. The FAFSA can be filed online at www.fafsa.gov.

Additional documents, including income tax transcripts, may be requested to support information supplied on the FAFSA.

Students must be admitted to the College before the Office of Student Financial Services will complete processing of their applications for financial aid.

When all necessary documents have been forwarded to the Office of Student Financial Services, each student’s request is reviewed and a decision regarding aid eligibility is rendered and the student is notified directly regarding their financial aid awards.

Recommended Application Dates

It is recommended that students submit all necessary financial aid application materials by January 1 for fall enrollment.

Students must apply for financial aid each year. Every student who wishes to be considered for financial assistance must follow the steps described above for each year of enrollment at Elmhurst College.

Elmhurst College is not responsible for programs sponsored by the state or federal government. Elmhurst College cannot guarantee substitute awards if any anticipated outside sources of assistance do not materialize.

The College prints additional literature on financial aid programs, scholarships and procedures; students are encouraged to obtain these from the Office of Student Financial Services.

Satisfactory Academic Progress

Federal and state regulations require that colleges establish and monitor the satisfactory academic progress of students enrolled in a program of study that leads to a degree or certificate. In a financial aid context, failure to make satisfactory academic progress in the courses taken at Elmhurst College can result in a loss of eligibility for federal, state and institutional financial aid. Satisfactory progress is monitored in three ways: cumulative grade-point average, number, of course, credits completed compared to the number of course credits attempted (registered), and total academic credits.

  • Students must maintain a cumulative grade-point average of 2.00.
  • Students must complete (earn) 67% of the course credits for which they register, not including courses dropped within the first week of classes. Repeated withdrawals can lead to the loss of financial aid eligibility even for a student whose GPA is 2.00 or above.
  • Students cannot have earned more than 150% of the academic credit necessary for graduation. This rule includes transfer credits.

Continued eligibility for financial aid is evaluated at the end of each term (Fall, Spring and Summer). If a student has not made satisfactory progress in his or her cumulative academic record at the completion of a term according to the standards noted above, financial aid will be placed on a warning for one term. Students who fail to meet satisfactory academic progress at the end of the warning term will normally be denied financial aid for the next term. Students may appeal the suspension of aid decisions by writing the Financial Aid Appeals Committee within two weeks after notice of lost eligibility. Successful appeals will allow the student one additional term of aid eligibility and may include an academic plan developed to help the student successfully progress toward degree completion. If the student meets the standards of the academic plan, the probationary period may be extended for three terms.

Veterans Benefits

Elmhurst College certifies enrollment for military veterans who are eligible for benefits through Veteran Affairs and the Department of Defense. Contact the Office of Student Financial Services for information.

Fees

Comprehensive Fee

The comprehensive fee for all full-time students includes tuition for 3.00 credits (12 credit hours) to 4.75 credits (19 credit hours) each in the Fall and Spring terms. For purposes of fee calculation, a full-time student is defined as a traditional undergraduate student (adult undergraduate degree-completion programs are not included) who is enrolled for a minimum of three credits (12 semester hours). Each January, Elmhurst College offers a special term. Students registering for a January Term course may be able to explore an area of academic interest or fulfill either an Integrated Curriculum requirement or a requirement in their major field of study.

Full-time traditional undergraduate students who are charged the comprehensive fee and enrolled for both Fall and Spring terms and receive credit for 3.00 to 4.75 credits may take a January Term course at no additional cost (does not include adult undergraduate degree-completion students). Traditional undergraduate students who are charged the comprehensive fee and enrolled full time for either Fall Term or Spring Term will be charged at a rate of one-half the cost of the course. Students who are not registered full time for either Fall Term or Spring Term will be charged $4,260 for a January Term course taken during the 2019-2020 academic year.

2019-2020 Academic Year Fees: TRADITIONAL UNDERGRADUATE
  Fall Term Spring Term Total
Full-Time Tuition
(3.00 to 4.75 credits)
$18,727 $18,727 $37,454
Residence Hall Room $ 3,122 $ 3,122 $ 6,244
Board: Fall and Spring Terms
Meal Plan #1 $ 2,824 $ 2,824 $ 5,648
Meal Plan #2 $ 2,133 $ 2,133 $ 4,266
Meal Plan #3 $ 1,613 $ 1,613 $ 3,266
Board: January Term
Meal Light $ 307
Meal Basic $ 533
Part-Time Tuition $ 4,260 per course ($1,065 per hour)
All room charges are based on double occupancy. Single occupancy is offered at $4,503 per term.
The College offers three different meal plans, depending upon the amount of food students wish to purchase. An overhead fee is included. Meal plan options may be changed at the end of Fall Term. Food purchases are charged to the meal plan on an a la carte basis. Residence hall students are required to participate in the meal plan program.
Elmhurst College reserves the right to change these rates effective at the beginning of any term.

Hourly Fees

Hourly fees apply to all undergraduate degree-completion students and traditional undergraduate students enrolled for fewer than three-course credit or more than 4.75-course credits per term or session.

Full course credit (4 semester hours) $4,260   Nursing Fee (2nd, 3rd & 4th-year students, per term) $500
Degree-completion programs (per credit hour) $625  

Applied Music (per course)

Applied Music (non-credit)

$75

$150

Orientation Fee: new full-time freshmen $225   Fee for payment plan late payments:
A service charge of 1% per month on the unpaid balance
$90
New undergraduate transfers $75   Transcript of academic record $10
Academic Technology Fee (all full- and part-time students; per term) $150   Transcript of academic record, 24-hour service; additional fee $10
Room Deposit (residents) $150   Graduation Fee $40
Parking (residents and commuters; per term) $100      
Residential Network Fee (residents; per term) $100      

Other Fees

Other fees may be assessed for services offered or for items required for participation in certain programs. These vary on the basis of the student’s program or activities and include such things as health service medication and fees, and nursing students’ malpractice insurance and uniforms. Fees are made known to the student by the department involved in the requirement or service.

Advance Tuition Deposit

New undergraduate students are required to pay a one-time, non-refundable tuition deposit of $100. This deposit will be deducted from total tuition due.

Statement of Financial Responsibility

By registering for courses at Elmhurst College, you hereby acknowledge that you are entering into a contractual arrangement with Elmhurst College, whereby you agree to comply with all laws, rules and regulations applicable to your registration, payment of fees, enrollment and attendance. Included in the rules and regulations that comprise the terms and conditions of this contract are those contained in this document and the Elmhurst College Catalog, eBook and Academic Calendars that are in effect during the years of your enrollment. All students are responsible for reviewing, understanding and abiding by the College’s regulations, procedures, requirements and deadlines as described in official College publications.

You further understand and agree that your registration and acceptance of these terms constitute a promissory note agreement (i.e., a financial obligation in the form of an educational loan as defined by the U.S. Bankruptcy Code at 11 U.S.C. §523(a)(8)) in which Elmhurst College is providing you educational services, deferring some or all of your payment obligations for those services, and you promise to pay for all assessed tuition, fees and other associated costs by the published or assigned due date.

If you need more information on your financial responsibilities, contact the Office of Student Financial Services.

Payment Options

Students are required to either pay their balance in full by the initial due date of the term (the 15th of the month prior to the start of the term) or enroll in one of the following payment plans. There is no cost to enroll and no monthly service fee.

Auto-Pay Plan. Set up five monthly automatic payments from a checking or savings account.

Non-Auto Pay Plan. Make five monthly payments in one of the folowing ways:

  • By check through the mail or in person at the Office of Student Financial Services
  • With an online bank transfer through TouchNet Connect
  • Pay online with a credit card through TouchNet Connect (a user fee of 2.75% with a minimum fee of $3 is charged by the third-party processor on all credit card transactions)

Payments are due on the 15th of each month. A $90 late fee is charged for payments not received on time. Accounts not enrolled in a payment plan and not paid in full will be charged a 1% service fee on the balance each month. Payments returned for insufficient funds will be assessed a $30 NSF fee.

Outside Billing

When a student’s employer or other agency under its tuition benefit plan authorizes a billing, and will pay the tuition directly to Elmhurst College, service charges relating to the payment will be waived provided the payment is received within six weeks of the end of the term. In order to participate in this program, the student must submit an official letter of authorization or tuition voucher to the Office of Student Financial Services prior to the start of each term. The Office of Student Financial Services will bill the employer or other funding agency directly for the authorized amount. Elmhurst College reserves the right to qualify the plan or reject applications that lack the appropriate authorization.

Tuition Reimbursement Plan

Some employers offer direct reimbursement of tuition to their employees upon the successful completion of the term. Students eligible for tuition reimbursement from their employer may elect to participate in our Tuition Reimbursement Plan. Under this plan, payment of tuition covered by an employer will be deferred until six weeks after the end of the term. Students will be required to enroll in this program on a per-term basis.

To enroll, students will be required to pay a $25.00 fee per term upon request for enrollment in the program, as well as provide a letter from their employer indicating that they are eligible for this benefit. The letter must be received by the Office of Student Financial Services prior to the start of each term, must outline the amount of reimbursement the student is eligible for in that specific term, and must be on the employer’s letterhead.

Payment and Records

Transcripts of academic records and official grades will not be issued, nor will a degree be granted, to a student who has not discharged all financial obligations to the College.

Statements of Charges

Billing statements of charges are provided on TouchNet Connect. Students and authorized users will receive an email announcing the availability of their billing statement. Statements can be viewed or printed through TouchNet Connect.

Reductions in Charges

Reductions in tuition and/or room and board charges will be made when withdrawal from the College is necessitated by circumstances that, in the opinion of the College administration, are beyond the control of, or in the best interest of, the student. The effective date of withdrawal from the College is established by the Offices of Registration and Records and Student Financial Services for all full- and part-time students. See the Regulations and Services section in this catalog for information about withdrawal from the College. Payment of outstanding balances upon withdrawal is due in accordance with the College’s normal payment terms.

The effective date for withdrawal from individual courses is the date the request for a withdrawal is presented to the Office of Registration and Records. Adult degree-completion students may withdraw from coursework by contacting the Office of Registration and Records in person or by fax. See the Regulations and Services section of this catalog for withdrawal procedures.

Current withdrawal charges are calculated on the following basis:

Fall Term and Spring Terms
  $20 per course, prior to or during the first week of term;
  15% second week of term;
  30% third week of term;
  50% fourth week of term;
  70% fifth week of term;
  100% thereafter.

January and Summer Terms

Varies by course. Please contact the Office of Student Financial Services for more information.

All other fees are nonrefundable.

These policies may be updated upon release of new governmental guidelines.

Credit Balances/Refunds

Excess funds at the start of a term are available for refund upon request after the final drop date for a term (please see the withdrawal schedule for dates).

Adjustment of Financial Aid When Students Withdraw

There are three distinct ways financial aid funds are adjusted when a student withdraws. The State of Illinois and federal government each mandate treatment of their awards that differ from college policy.

Illinois Monetary Awards

If a student withdraws during the two weeks of classes, no portion of the Illinois Monetary Award is applicable to a student’s tuition and fees. After the second week of class, 100% of an Illinois Monetary Award, up to the amount of the adjusted tuition costs, is applied to the student’s account.

Federal Grants and Loans

The amount of federal grants and/or loans that may be applied to a student’s tuition and fees is determined by taking the number of days the student attended as a percentage of the number of days in the semester. For example, if the term is 100 days long and the student withdrew or stopped attending on the 24th day of classes, then 24/100 of that student’s federal grants and loans can be applied to his or her tuition and fees.

College Funds and Other Sources of Aid

The amount of College funds and/or other financial aid is adjusted at the same percentage rate as the tuition and fees.